The Connect HR Document Management System Difference
From employee onboarding to recording all relevant HR information through payslip distribution in compliance, Connect HR DMS is the ideal solution for HR document management.
Connect HR DMS is a powerful online document management system that allows you to create and upload company and policy documents in a few clicks. It’s designed to make your day-to-day documentation work easier, faster, and more efficiently.
As a complete HR document management system, it replaces spreadsheets and shared drives with a single document management solution built specifically for UAE compliance requirements.
Safe, secure and compliant
All sensitive data stored in Connect HR DMS is secured as per the highest security standards and data safety regulations in the UAE. Also, because it’s online, your documents are protected against theft and natural disasters.
Our handy privacy control features ensure your organization remains compliance with the UAE Personal Data Protection Law (PDPL) with controlled access.
Easy document tracking and e-signatures
With Connect HR’s document management system, you can quickly monitor who has opened and read delivered documents.
Recipients can easily e-sign documents, and the system will record the time and date of completion.
Quickly share payslips and save time printing and filing
Stop wasting hundreds of hours of lost productivity on paper payslips and encrypted email attachments.
Utilise the secure payslip distribution feature Connect HR’s DMS, which removes manual handling, saves costs, and maintains proof of delivery, which is a compliance requirement.
- Digital Document Repository
Store all your employee- and HR-related files in one place.
01 Business documents
Like the employee handbook, regulatory compliance policy, and harassment policy. Upload and update any documents on the DMS and send them to employees for e-sign.
02 Notices
Like privacy disclosures and compliance announcements can be distributed directly via email and mobile app push notifications. So, you save paper, time, and the hassle of manual distribution.
03 Standard compliance forms
Send prebuilt government forms to employees for completion and e-signature. So you don’t need to set up compliance forms manually.
04 Dynamic document builder
Upload templates for any document, like an offer letter, and add custom fields like name, salary, and role to create personalized documents and send them to employees for e-signature.
Frequently Asked Questions
Why is a document management system important for HR?
HR professionals have to deal with mountains of documents involved in onboarding/offboarding, obtaining e-signs, sending notices, processing terminations, and you name it. Managing these documents manually can be time-consuming and mundane. So, automating document management makes sense.
Connect HR document management module simplified document management for HR while ensuring security and compliance. It also ensures all HR-related documents within your organisation are stored safely and can be accessed (controlled access) anytime, anywhere.
How can businesses benefit from a document management system?
A reliable document management system has many benefits, including fast and secure access, quick collaboration, easy distribution, cost and time savings, sustainability, and many more.
How does the e-signature function work in the Connect HR document management module?
E-signature means getting documents signed online. Connect HR’s DMS integrates with leading e-sign platforms, such as Docusign and Adobe Sign, to streamline the e-signing process for your organisation. So, you can use our DMS to send different documents to individuals or a team for e-signing and managing them efficiently.
Can I check the document history?
Yes, you can check all previous versions of any document and all activities performed on these files through Connect HR’s DMS.
