Features to look for in employee onboarding software

employee onboarding software

Hiring staff used to be a lot simpler procedure for businesses. Talent contacted the firm in preparation for future admission into the organization. However, much has changed in the previous three years, making the recruiting process considerably more difficult. As a result, many businesses are seeking to deploy employee onboarding software.

In this article, we will explain what characteristics you should consider before installing onboarding software. Because it is one of the most critical procedures in the HR department, companies must give it the attention it deserves. As a result, we will comment on the following points today:


  1. What is onboarding?
  2. Why is onboarding important?
  3. What are the differences between induction, orientation, and onboarding?
  4. What is onboarding software?
  5. How advantageous can onboarding software be in your company?
  6. Features you should have in your onboarding software
  7. How can we help you learn more about these systems?


1. What is onboarding?

Many businesses are already familiar with onboarding, but this practice has evolved in recent years. This is due to the significant effect that COVID-19 had on numerous businesses. It impacted not only company productivity but also the employment process.

This is why onboarding systems had to be redefined. It is the procedure of exposing your newly recruited workers to your organization’s expectations, practices, and culture. As described, onboarding is the process through which a firm gives new workers training and data to assist them to get acquainted with the organization.

The current worldwide digital revolution hastens adjustments to the long-standing, conventional onboarding process and methods. Consequently, it seems that employee onboarding has advanced by decades in the last three years. Yet, despite all of the upheaval, the process of onboarding has improved.

The employer, a staff of the HR team, or a supervisor is in charge of onboarding. On the other hand, effective employee onboarding will have a beneficial influence on your bottom line if you use the correct onboarding software. Instilling trust in your workforce. The more the employee’s loyalty, the more likely the person will remain with the company for a more extended period.



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2. Why is onboarding important?

Many organizations’ workforces have been significantly reduced due to the epidemic. However, now that the worldwide business sector has recovered from the crisis, it is time to think about employing new staff. As a consequence, onboarding has regained prominence in HR management.

Onboarding is critical since it acquaints workers with their position, the organization’s beliefs, and what the firm offers. It also engages employees, resulting in personnel dedicated to the organization’s growth. Helping to keep recruits by assisting them to feel like a part of the team.

According to talent market research done by Connect HR, onboarding is now of limited relevance. According to the report, 2 out of every ten workers have left a company due to a poor onboarding process. Furthermore, over 20% passed through an onboarding procedure without the involvement of corporate management.

Increased employee turnover and productivity arise when the correct onboarding system is not followed. Every year, organizations lose money as a result of low employee engagement. However, 87% are less likely to quit their firm when workers are engaged. In certain circumstances, engaged workers stay with the firm for more than three years.


3. What are the differences between induction, orientation, and onboarding?

Three terminologies in onboarding management are distinct, although they seem similar. Even though they are different ideas, these phrases are often used interchangeably. Despite this, they collaborate to guarantee that personnel correctly joins the organization. Something which, if done properly, may provide positive outcomes.

Whether using an employee onboarding software or a more conventional management approach, these three parts must be considered: induction, orientation, and onboarding. We shall describe terms in a few words below to understand how they vary.


3.1 Induction

Companies know the process of bringing a new team member into the company and its culture as induction. It might include a PowerPoint presentation on team atmosphere. An encounter or trip with relevant employees, for example, or matching with a veteran worker, helps the fresh hire’s first-day transition. Induction is a brief event often conducted on a rookie employee’s first day.


3.2 Orientation

In this situation, orientation refers to familiarizing new employees with business policies and procedures. It is really about compliance and bringing new employees up to speed on operations, documentation, and the overall administrative structure of the organization. It might contain a review of the organization’s brand standards and an orientation to payroll operations.

Orientation is a brief exercise usually finished by the conclusion of a recruit’s first week. Induction and orientation are essential milestones in the journey of each recruit. However, they are both short-term experiences that merely reflect the first few stages of that trip. That is why orientation is such an essential part of employee onboarding.


3.3 Onboarding

As previously said, onboarding is a word for the process that encompasses the whole new-hire experience. It begins whenever the contract is signed, along with the first day. Then it continues throughout the first several days and weeks of a new hire’s employment. Finally, it will endure until the new hire is entirely comfortable in their new job.

This procedure does not have a set time range. It may require 3 weeks, 3 months, or a year. This long-term plan understands that 20% of new workers quit within the first 45 days.


4. What is onboarding software?

When it comes to optimizing the onboarding software in any firm, specialists in the sector are sought. After years of expertise, several human resources agencies have developed technological tools to help with various procedures. Payroll software, leave management software, and employee onboarding systems are examples of such technologies.

Onboarding systems are a technological solution that aids businesses in the employment process. This program assists users in organizing all procedures connected to new employee recruiting and training, so what these systems intend is to make the duties involved with beginning a new job easier to do. Filling out recruit papers and viewing training videos are two examples.

Creating a consistent onboarding procedure allows higher management to track workers’ development. During online employee onboarding, companies ensure and engage all the new workers. Many of these applications also serve as a link between both the organization’s candidate monitoring and performance management systems. Ease the transition in the newest hire’s job history.

As previously said, most onboarding software capabilities are thought for management. Assisting program managers in optimizing the onboarding process for applicants, while also streamlining their workload. These capabilities make it possible to digitally fulfill onboarding duties, including paperwork needs, colleague presentations, and training preparation.



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5. How advantageous can onboarding software be in your company?

Companies cannot emphasize the significance of having a successful onboarding strategy to welcome new workers. It is an employee’s initial impression of the culture and procedures of your firm. Providing a memorable experience shouts about your company. Your workers will be excited to begin their new careers, and successful onboarding will provide them with a clear direction.

Getting employees to feel connected with your firm is critical to the organization’s success. This is one of the primary reasons your company should create a consistent onboarding process that prioritizes automation. An employee onboarding system enables your company to give a well-organized and consistent experience.

Here are some of the benefits that an employee onboarding system may provide for your business.


5.1 Risk reduction

If we use software to assist us in the process, we make sure that all necessary activities are complete. Tasks included in the procedure assure the employee’s thorough integration without introducing dangers. Because errors in the system or information presented may pose future hazards to the HR department.


5.2 Simplify paperwork to the max

Onboarding paperwork might feel interminable. On their first day, your workers must not be buried under paperwork. Forms that gather the necessary information are designed and accessible to all your staff online.

Employees may e-sign critical papers using a centralized web platform. Your recruits will not have to handle several documents or physical copies this way. Once documentation is ready, all the forms will be automatically up online.


5.3 Time-saving on administrative tasks

Because time is money, it should be spent on projects that offer value to the firm. Manually handling the onboarding process may be a significant administrative load for you and your new staff. You must prepare various papers, ensure all relevant equipment and credentials are available, and do other time-consuming duties.

These operations may be frightening and overwhelming when performed manually, and there are plenty more opportunities for mistakes. However, you do not have to be concerned about automated onboarding software. By establishing processes, every process can be easily error-free. This cuts you a considerable time and makes onboarding more enjoyable for either you or your new staff.


5.4 Ensures accuracy and compliance with process steps

Compliance is a critical component of employee onboarding. Failure to record essential data, documents, and letters may result in serious compliance concerns and fines. There is significantly less reason for fear with an automated onboarding method.

This is because every step becomes automated; therefore, there is minimal risk of anything going wrong. In addition, companies must follow all federal and state labor rules.


6. Features you should have in your onboarding software

To be eligible for the perks, you must have a well-equipped employee onboarding system. Unfortunately, many online solutions fail or have issues throughout the onboarding process owing to lacking functionality. Double-check that your selected employee onboarding software includes these essential capabilities to avoid these worst-case situations.


6.1 Cloud-based software

In 2022, you and prospective applicants must be able to access the program from any device and at any time. If you answered no, your onboarding software is out of date, and it is time to upgrade. Cloud technology’s centralized document storing, security, and easy integration capabilities will make onboarding a breeze.


6.2 Full workflow automation

Making your recruits run all around the office to sign papers will only dampen their spirits. Because the process involves stakeholders from multiple departments, effective employee onboarding software must use workflow automation to bridge the people-process divide.

Automated procedures eliminate the repetitious manual stages of onboarding. Furthermore, they immediately route the inquiry to the next candidate in the pipeline for considerably quicker processing. As a result, it guarantees that each process is accurate and consistent.


6.3 More accurate reporting and analytics

Today, every business is concerned with retention and engagement. It is unavoidable whenever the prospect of losing a worker in the first year is three times the person’s yearly compensation. It also aids firms in identifying significant areas for development throughout the candidate-to-employee transition phase.

Built-in analytic HR tools will be helpful in designing, managing, and measuring the efficacy of onboarding. In addition, visualization and speedier reporting will assist firms in improving onboarding efficiency.


6.4 Easy-to-use interface

The software’s user-friendliness is not limited to its appearance. Even a best-in-class technology with a clever interface may place significant strain on the HR staff and recruits. Therefore, it is critical to grasp the significance of a UI and choose software with an intuitive design. In addition to ease of access and an aesthetically pleasing layout.


7. How can we help you learn more about these systems?

Companies cannot wholly revamp the onboarding process overnight. Adoption time and cost will fluctuate based on the amount and needs of the company. Although it may seem an outlandish purchase, the correct software may increase accuracy, decision-making, and more. As a result, it is critical to choose a staff onboarding system that suits the firm’s demands.

Optimizing the onboarding process has never been simpler with Connect HR’s solutions. We are a firm with decades of expertise in the UAE that understands how to address organizations’ HR demands. Employee onboarding software is one of them. Hundreds of businesses in the Dubai corporate sector are currently enjoying the benefits of our services.


We provide a total HR management solution with various onboarding management capabilities. However, if you merely require a system for onboarding or any human resources task, please feel free to contact us.

Would you like to contact us for more information about the employee onboarding software offered by our company? If you have any questions, call us at + 97143316688 or write us an email with any questions you may have at [email protected].

Do you have what it takes to work with us? Do not wait any longer! Enter thetalentpoint.com, create an account and apply. You can also send your CV to [email protected]. We will be waiting for you!


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